Nziza Training Academy is the only private professional training and skills development center for engineers, project managers and architects in Rwanda since 2018.
We are primarily engaged with providing world class competency on the use of industry leading CAD and BIM design technologies in the field of architecture, engineering and construction.
Position: Operations Officer
Number of needed staff: One
Employment period: Open-ended period (Full-time)
Working place: Kigali – Kimironko, KG 19 AVE 9 – Nziza Training Academy Office
Starting date: June 01, 2021
JOB PURPOSE STATEMENT
Reporting to the CEO, the Operations officer is responsible to ensure that there is a smooth running of Weekly routine operations, carried out without any major risk, and that all members’ queries are processed in a timely manner. All these must be carried out within the defined policies and procedures of the Nziza Training Academy.
To put in place and reviewing the organizational policies and procedures; manage administration related documents;
To facilitate the organizational events (meetings, trainings, seminars, ceremonies, etc.);
Scheduling trainees’ registration time, trainees’ recruitment and follow-up their enrollment;
Daily social media and Entire institution’s communication cycle management;
Making business calls, emails, messages and official letters;
Reporting on weekly basis;
Email management, meeting agendas and materials, attend and take minutes of meeting, transcribe minutes and distribute in a timely manner;
Thoroughly proofread all meeting minutes, memos and correspondence sent out to the public from the Chief Executive Officer;
Maintain the CEO’s contacts, mailing list, files and archive annually;
Any other duties as allocated from time to time.
Bachelor’s degree in any business studies, international trade, commerce or related education;
At least three (3) years of working experience in a similar capacity;
Excellent organizational skills; proven ability to manage multiple ongoing tasks;
Excellent computer skills: proficient user of Zoom, Microsoft Office suite (MS Word, Excel, Teams, PowerPoint); knowledge of WordPress will be an advantage but we will provide training on it;
Excellent interpersonal communication skills; ability to work with our international partners;
Flexible and adaptable to fast-paced and rapidly changing environments;
Self-starter, ability to prioritize tasks efficiently and work with minimal supervision;
Strong verbal and written communication skills;
Respect to all professional business leaders’ ethics;
English language fluency (written and spoken) with intermediate French.
HOW TO APPLY:
The competent applicants should submit a signed letter of expression of interest, addressed to the CEO of Nziza Training Academy, a CV, relevant certificates, and monthly salary proposal to “email@example.com” not later than 5:00 PM on May 20, 2021. Please ensure to submit complete documents; as submissions of incomplete documents will be subject to rejection. Only successful applicants will be contacted.
Done at Kigali on April 23, 2021